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Office Administrator/Business Development

Due to continued growth, Scapes Incorporated is now seeking a dynamic, enthusiastic and experienced Office Administrator to join our small friendly team, on a part-time basis (3 days per week).

The position offers:

  • Friendly working environment
  • Unique and varied position
  • Flexible hours/days available (Monday – Friday)

About you:

  • Demonstrated experience in office Administration
  • Excellent written and verbal communication skills
  • Ability to build rapport with clients and colleagues. 
  • Positive team member
  • Ability to prioritise tasks and work under minimal supervision
  • High attention to detail
  • Excellent interpersonal skills
  • Proficient knowledge and application of Microsoft Office (Word, Excel, Outlook)
  • Knowledge of Quickbooks (highly desirable)
  • Familiarity with databases and spreadsheets (MS Excel)
  • Familiarity with Hub Spot (highly desirable) 
  • Qualifications in Reception/Administration (highly desirable)
  • Experience in Marketing 

Duties include:

  • Answering incoming calls and responding to emails
  • Liaising with clients both face-to-face and over the phone
  • Diary management & client bookings
  • Billing (invoicing & receipting client & insurance payments) using quickbooks.
  • Scanning and filing documents 
  • Managing clients via hubspot 
  • Preparing reports for weekly meetings. 
  • Ordering stock and office supplies
  • Creating & implementing office procedures for Sales teams. 

If you are looking for a part-time (3 days per week) role which offers flexibility, then we’d love to hear from you. Please apply via email to with your resume and a cover letter attached, including contact details of 2 referees.

Successful candidate to begin early to mid-January 2018.